Blogs > EPF Form 11: Declaration Form for New Employees

EPF Form 11: Declaration Form for New Employees

EPF Form 11: Declaration Form for New Employees

When you join a new job in an organisation covered under the Employees’ Provident Fund (EPF) scheme, one of the first forms you’ll be asked to fill is EPF Form 11. This form helps your employer determine whether you are already a member of the EPF scheme and whether a new Universal Account Number (UAN) needs to be generated.

This blog by IndiaLends explains what EPF Form 11 is, when it’s required, how to fill it, and why it’s important for seamless EPF transfers.

What is EPF Form 11?

EPF Form 11 is a self-declaration form that every new employee must submit when joining an establishment covered under the EPF Act, 1952.

It serves two main purposes:

To declare previous EPF membership and UAN details.
To enable automatic transfer of EPF funds from the old employer to the new one (if opted).

Key Details Required in EPF Form 11

Section	Information Needed
Personal Information	Name, Date of Birth, Gender, Father’s/Husband’s name, Marital Status, Email ID, Mobile number
Previous Employment Details	UAN, PF member ID, Date of exit from previous employer, Reason for leaving
KYC Details	Aadhaar number, PAN number, Bank account details
Declaration	Whether the employee is already an EPF member, EPS member, or exempted under the scheme

When is EPF Form 11 Required?

Scenario	Why Required
Joining first job	To create a new UAN
Switching jobs	To update PF details and transfer EPF balance
Reactivating dormant PF account	To re-link KYC details with EPF

How to Fill EPF Form 11

Step 1: Download the EPF Form 11 PDF from the EPFO website.
Step 2: Fill in personal details and KYC details accurately.
Step 3: Provide details of your previous EPF account (if applicable).
Step 4: Sign the declaration and submit it to your HR or employer.
Step 5: Employer will attest and submit to EPFO.

Documents Required

Aadhaar card
PAN card
Bank passbook or cancelled cheque
Previous PF account details (if applicable)

Benefits of EPF Form 11

Avoids creation of duplicate UANs.
Enables automatic EPF transfer without submitting Form 13 separately.
Helps maintain a continuous EPF history for pension eligibility.

IndiaLends Tip

While EPF is a great way to save for retirement, it’s not designed for urgent financial needs. If you need instant funds, you can check personal loan offers on IndiaLends with quick approvals and minimal paperwork.

Apply Now with IndiaLends

FAQs on EPF Form 11

Q1. Is it mandatory to submit EPF Form 11 when joining a new company?
Yes, it’s mandatory for all new employees in EPF-covered organisations.

Q2. Can I fill EPF Form 11 online?
Currently, it’s submitted offline via your employer, but details are updated on the UAN Member Portal.

Q3. What if I don’t have a UAN when filling Form 11?
A new UAN will be generated for you by EPFO through your employer.

Q4. Can EPF Form 11 be used for PF transfer?
Yes, if you opt for automatic transfer, a separate Form 13 is not required.

Q5. Do I need to submit KYC documents with EPF Form 11?
Yes, Aadhaar, PAN, and bank details are required for verification.