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EPF Form 5: Registration Form for New Employees in EPF

EPF Form 5: Registration Form for New Employees in EPF

The Employees’ Provident Fund (EPF) is a retirement savings scheme managed by the Employees’ Provident Fund Organisation (EPFO). For any salaried employee eligible for EPF benefits, the employer must register them with EPFO. This is done through EPF Form 5.

In this guide by IndiaLends, we explain what EPF Form 5 is, who needs it, how it’s filled, and key compliance points.

What is EPF Form 5?

EPF Form 5 is a monthly return form submitted by the employer to inform EPFO about new employees who have joined the company and are eligible for EPF membership.

It is part of the statutory compliance process under the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952.

Purpose of EPF Form 5

Purpose	Explanation
Employee Registration	Notifies EPFO about new employees eligible for EPF benefits.
Compliance Requirement	Ensures employer meets statutory reporting obligations.
Smooth EPF Account Creation	Helps EPFO generate a UAN for new employees.
Record Keeping	Maintains proper employment records with EPFO.

When Should EPF Form 5 be Submitted?

Employers must submit EPF Form 5 every month along with other EPF returns, on or before the 15th of the following month.

Example: For employees joining in January, EPF Form 5 should be filed by 15th February.

Details Required in EPF Form 5

The form includes:

Name of the establishment
Code number of the establishment
Month & year of the return
Employee’s name
Father’s/husband’s name
Date of birth
Gender
Date of joining
Previous employment details (if any)
Remarks

How to Fill and Submit EPF Form 5

Mode	Process
Online	Employers can log in to the EPFO Employer Portal → Select ‘ECR’ → Fill details for new employees → Submit.
Offline	Download EPF Form 5 from the EPFO website → Fill employee details → Submit to the regional EPF office.

Employer’s Responsibility

File EPF Form 5 accurately every month.
Ensure all new employees’ Aadhaar, PAN, and bank details are collected.
Avoid delays to prevent penalties and compliance issues.

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FAQs on EPF Form 5

Q1. Who files EPF Form 5?
Employers file EPF Form 5 to report new employees eligible for EPF benefits.

Q2. Can an employee fill EPF Form 5 directly?
No, only employers can submit this form to EPFO.

Q3. Is EPF Form 5 filed monthly?
Yes, it must be filed every month if there are new employees.

Q4. What happens if an employer doesn’t file Form 5?
It can lead to penalties and delays in employee EPF account creation.

Q5. Can EPF Form 5 be submitted online?
Yes, via the EPFO Employer Portal.