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EPF form 11

The EPF form 11 is a self-declaration form that every employee needs to fill and at the time of joining a new organization that is registered under the EPF Scheme of 1952. This form contains information on the EPF history of the employee. With the help of this form, an employee can choose whether he/she would like to be a part of the Provident Fund structure in the current place of work or not. Also, it can be used to transfer the PF account automatically.

Overview of form 11

Structure of PF Form 11

Form 11 has total of 11 fields that needs to be filled by the employee. There is another section named ‘Declaration by the Present Employer’ which is to be filed by the employer.

While submitting the EPF Form 11 online, you will be asked to fill the following details:

• Employee’s name
• Employee’s date of birth
• Father’s/Husband’s name
• Gender
• E-mail id
• Mobile Number
• Relationship of the employee with EPS and EPF schemes
• Previous employment details such as the UAN, last working day, scheme certificate number
• Educational details
• Marital status
• KYC details including bank account number, Driver’s license, etc
• Passport (in the case of foreign employees)

Additionally, the following documents must be provided by the employer-

• Employee’s Date of Joining
• Employee’s Universal Account Number (UAN)
• Provident Fund ID number assigned to the employee
• Verification of the employee’s details

How to Fill PF Form no 11?

You need to fill the following details in Form 11:

Personal Information such as:

• Name of the member
• Father’s Name or Spouse’s Name (whichever is applicable)
• Date of Birth
• Gender
• Marital Status
• Contact Details, Email ID, and Mobile Number

Details related to previous employer and EPF and EPS Participation:

• Whether the employee is an existing member of Employee’s Provident Fund Scheme, 1952
• Whether the employee is an existing member of the Employee’s Pension Scheme, 1995

If the employee has marked the answer as ‘YES’ regarding participation in any of the two schemes, some additional data points are required to be furnished:

• UAN or Universal Account Number
• Previous PF or Provident Fund Account Number
• Date of exit from previous employment in the format dd/mm/yyyy
• Scheme Certificate No. (if issued)
• Pension Payment Order (PPO) No. if issued

In the case of international workers, the following details need to be provided:

• Country of Origin
• Passport Number
• Validity of passport

KYC Details:

Self-attested copies of the following documents also need to be attached along with this form:

• Bank Account and IFSC
• Aadhaar Number
• Permanent Account Number (PAN)

Undertaking by the Employee

Read the declaration form mentioned in the form carefully. Then, you need to sign the undertaking and mention the date and place of signing the undertaking on the left side.

Declaration by Present Employer

The present employer, i.e. the new organization that the employee has joined, is required to take the necessary actions as mentioned below and fill up the concerned details and sign and put a seal on the same. It also needs to provide a declaration containing details regarding the information provided by an employee.

This declaration contains the following details:

• Date of joining of the employee
• PF ID number/Member ID assigned to the employee
• UAN of employee
• Verification of KYC credentials

EPF Form 11 Submission

After filing the Form 11, employees need to submit it to their employer. The employer signs the form and puts the stamp on it. After that, the form is submitted to the regional EPF office.

Responsibilities of the Employer of the Establishment

• To ensure all the new joiners to fill the declaration form within one month and upload the information on the UAN Portal within 25 days from the end of every month.
• Share the UAN details as generated by EPFO to all the existing members of the fund within 15 days from the receipt of UAN and get their acknowledgment.
• Seed KYC details (PAN, Aadhaar Card, and bank account details) of such members within a month of the receipt of UAN.
• In case if the member does not hold an Aadhaar card, the employer should get the Aadhaar Acknowledgement Slip submitted within a month from the time of receipt of UAN.
• Once the employer receives Aadhaar information from the employee, he/she is required to upload the Aadhaar details on UAN Portal within 15 days of receiving such information.
• Claim forms should be meticulously checked by the employer before sending it to the EPFO. The employer should check whether it is completed from all aspects such as all relevant KYC information should be linked to the UAN or not.

International Workers

The term “International workers” include two types of individuals –

• An Indian employee who is currently working or having worked in another country with whom India has signed an agreement for Social Security benefits known as SSA or Social Security Agreement.
• Any individual who is not an Indian and is working in India with an establishment that is covered under the scope of Employees’ Provident Funds & Miscellaneous Provisions Act, 1952.
  

Earlier, international workers working in India were excluded from the Employees’ Provident Fund Scheme. However, now every qualified international worker (i.e. non-excluded members) is required to become a member and make necessary contributions under the EPF Scheme.

Important Points Related to EPF for International Workers

International workers are also required to fill Form 11 at the time of joining any organization. They need to keep a note of the following things:

• There is no guideline regarding the minimum duration of stay in India for becoming eligible for activation of the PF compliance. Each eligible international worker (who is needs to be registered in the scheme from his/her job start date in India.
• The PF provisions will be applicable even if the salary is paid to such an employee who lives outside of India.
• In the case of a split payroll, the PF contribution will be calculated based on the total salary earned by the individual.
• An Indian employee attains the status of “International Worker” only on account of employment in a country with which India has signed an SSA. He/she shall remain in that status till the time he/she avails the benefits under a social security program covered under SSA.